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Microsoft teams video meetings - microsoft teams video meetings. Meetings in Teams
Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. In this training, we introduce meetings in Microsoft Teams.
We'll cover the capabilities of meetings in Teams in addition to requirements and planning considerations for Teams. This tutorial includes links to existing content to help connect you with the latest, most up-to-date information. For an optimal learning experience, follow the links to learn and apply. Microsoft Teams is evolving on a regular basis—new features and functionality are added frequently.
Please monitor the following resources to stay up-to-date:. To give us product feedback about Teams, such as ideas for new features, please visit Teams feedback portal. Meet now video minutes. Scheduled meetings video minutes. Garth works for Contoso, a company that has multiple offices. Garth needs to connect to people in other office locations on a regular basis:. In Teams, meeting organizers can end a meeting for all meeting participants. This is useful in scenarios such as the following:.
For example, when the meeting is finished, Garth can click End meeting from within the meeting in Teams to end it and remove all participants from it. Joining meetings is possible from a variety of clients. Review Get clients for Microsoft Teams estimated reading time 3 minutes to understand which platforms Teams is available for.
In addition, by using Audio Conferencing, participants can attend meetings from regular phones by dialing in to the meeting or dialing out from the meeting. Details about Audio Conferencing will be covered in a dedicated training. In Outlook for Windows, you can use an add-in to schedule meetings directly from your calendar. Review Use the Teams Meeting add-in in Outlook estimated reading time 2 minutes. Although you can hold meetings without having any additional licenses—all you need is a license for Microsoft Teams—some scenarios do require additional licensing.
Audio Conferencing, which lets participants join Teams meetings from a regular phone, requires an additional license. This will be addressed in a dedicated training on Audio Conferencing. For more information, see Microsoft Teams service description. For meetings, all traffic is sent first to the conferencing service that is homed in Office Audio traffic is collected there and mixed before being sent back; video traffic and application or desktop sharing are received and distributed to the attendees.
This is primarily because of congestion in the telephony infrastructures of countries impacted by COVID By avoiding PSTN calls, you'll likely experience better audio quality.
Planning bandwidth isn't covered in this training, but it will be crucial for the user experience. For more information, see Prepare your organization's network for Teams.
For customers using Exchange Server on-premises, there might be depending on the version of Exchange Server some limitations when it comes to creating and viewing meetings from the Teams client, but also when it comes to compliance. Review How Exchange and Microsoft Teams interact estimated reading time 3 minutes to understand potential limitations.
Meeting organizers can end a meeting for all participants by clicking End meeting from within the meeting. This is helpful in scenarios such as the following:. To learn more, see End a Teams meeting for everyone in attendance. Meeting organizers can change the default participant settings for a specific meeting in Meeting options. There are three ways to get there:. To learn more, see Change participant settings for a Teams meeting. As an IT administrator, you can set meeting policies and settings to define the meeting experience.
Use Teams meeting policies to control the features that are available to meeting participants for meetings that are scheduled by users in your organization. To learn more, see Manage meeting policies in Teams estimated reading time 16 minutes. Use Teams meetings settings to control whether anonymous users can join Teams meetings, customize meeting invitations, and if you want to enable Quality of Service QoS , set port ranges for real-time traffic.
These settings apply to all Teams meetings that users schedule in your organization. To learn more, see Manage meeting settings in Teams. In this exercise, you'll have the chance to test meetings in Teams. Although we don't describe how to perform every action, we recommend some scenarios to try out. Managing quality is outside of the scope of this training, but see the following training material:.
Start using meetings in Teams. Send us feedback: - Post in the comments section at the bottom of this page. Stay up to date: - Follow the Teams Blog. Explore more training and tutorials. Have an issue with this section?
If so, please give us some feedback so we can improve this section. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Table of contents Exit focus mode. Table of contents. Note This tutorial includes links to existing content to help connect you with the latest, most up-to-date information. Note Microsoft Teams is evolving on a regular basis—new features and functionality are added frequently.
Please monitor the following resources to stay up-to-date: Follow the Teams Blog. Read the Teams Roadmap. Learn about the latest released features in the Release Notes. Participate in the Microsoft Teams technical community to get your feature questions answered. Meetings in Teams 69 minutes remaining To understand meetings in Teams, see the following: "Have meetings" in Meetings and calls estimated reading time 6 minutes Meet now video minutes Scheduled meetings video minutes 9 tips for meeting with Microsoft Teams to learn about the meeting lobby, joining meetings anonymously, and more estimated reading time 6 minutes.
Previous Step 1 of 8 Next. Scenario - Meeting types 53 minutes remaining Garth works for Contoso, a company that has multiple offices. Garth needs to connect to people in other office locations on a regular basis: His project team meets every Monday for an hour.
Because they already have a dedicated channel for their project in Microsoft Teams, Garth schedules a "Channel Meeting" for this regular sync.
This has multiple benefits for Garth and his team: All members of the team are automatically invited. Any meeting-related discussions before, during, or after the meeting are part of the channel discussion. The meeting and the discussion is visible to everyone who is a member of the team. Turn on live captions for meetings and live events. In addition, they turn on subtitles in live events. These features increase inclusivity, productivity, and comprehension. Garth also needs to sync with individual people but doesn't want these meetings to be visible to others.
For these purposes, Garth schedules a "Private Meeting". Private meetings allow Garth to initiate a chat before the meeting takes place. This pre-meeting experience helps make the meeting more effective because Garth can share material beforehand or discuss the agenda with key team members. The same chat is also available during the meeting to capture notes, and can be used afterward for any follow-ups. Sometimes the team has lively discussions in their channel, and Garth needs them to come to a quick decision.
He determines that while everyone is typing, a video call might be the more effective way to communicate. In this situation, Garth schedules an ad-hoc meeting by selecting Meet Now in the current conversation. This is useful in scenarios such as the following: Educators can ensure that students don't stay in a meeting unsupervised after a class is finished.
For meetings that are being recorded, such as webinars, meeting organizers can ensure that the recording ends when the meeting ends. Previous Step 2 of 8 Next. Meeting clients 52 minutes remaining Joining meetings is possible from a variety of clients. Previous Step 3 of 8 Next. Requirements and considerations for meetings 47 minutes remaining Licensing Although you can hold meetings without having any additional licenses—all you need is a license for Microsoft Teams—some scenarios do require additional licensing.
Bandwidth and media flow In Teams, there are two ways to initiate real-time communication: A user can call another user directly A user can create a meeting ad hoc or scheduled For calls, the media audio, video, or desktop or application sharing travel as directly as possible. If, for example, there's no firewall between two users for example, both sit inside the same network , media traffic travels directly from one user to the other.
If a firewall blocks direct traffic between the users, the traffic will be sent via a relay. Exchange dependencies For customers using Exchange Server on-premises, there might be depending on the version of Exchange Server some limitations when it comes to creating and viewing meetings from the Teams client, but also when it comes to compliance. End meetings for all participants Meeting organizers can end a meeting for all participants by clicking End meeting from within the meeting.
This is helpful in scenarios such as the following: Educators can ensure that students don't stay in a meeting unsupervised after a class is finished. Change participant settings for a meeting Meeting organizers can change the default participant settings for a specific meeting in Meeting options. There are three ways to get there: Go to the Calendar in Teams, select a meeting, and then select Meeting options.
In a meeting invitation, select Meeting options.
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